In today’s fast-paced business environment, efficient and secure payment processing is crucial for maintaining healthy cash flow and positive customer relationships. For businesses utilizing Sage 300, the Payment Processing module offers a powerful solution for seamlessly integrating credit card transactions into your existing accounting workflows. This article provides an overview of this valuable tool and its key features.
Sage 300 Payment Processing works in conjunction with Sage Exchange, a secure payment-processing application powered by Paya. This integration allows you to accept credit card payments directly within your Sage 300 environment, simplifying your processes and enhancing security.
Key Benefits and Features of Sage 300 Payment Processing:
* Enhanced Security and PCI Compliance: Security is paramount when handling sensitive customer data. Payment Processing adheres to the Payment Application Data Security Standard (PA-DSS), ensuring a secure environment for processing transactions and managing credit card information.
* Secure Customer Credit Card Storage: Leveraging Paya’s secure online vault system, Payment Processing allows you to securely store customer credit card details without housing them directly in your company database. This significantly reduces your risk of data breaches and helps maintain PCI compliance, while enabling convenient repeat transactions for your customers.
* Intuitive Transaction Processing: The dedicated Process Credit Card screen provides a user-friendly interface to review and, when necessary, edit crucial transaction details before submission. This includes billing information and document totals. Once processed, the screen displays comprehensive transaction details and status updates for easy verification and reporting.
* Card Reader Integration: For point-of-sale environments, Payment Processing supports card reader devices. This streamlines the payment process by minimizing manual data entry, reducing the potential for errors, and improving efficiency.
* Seamless Integration with Accounts Receivable (AR) and Order Entry (OE): A significant advantage of Payment Processing is its deep integration with key Sage 300 modules. You can directly access the Process Credit Card screen from relevant AR and OE windows. This enables you to quickly perform essential payment actions such as:
* Pre-authorizing credit cards
* Capturing authorized payments
* Processing new payments
* Voiding incorrect transactions
* Issuing refunds for processed payments
* Real-time Transaction Reporting: Gain valuable insights into your payment activity with real-time reporting capabilities. Depending on your configuration, you can access reports on transactions, batches, and even expiring credit cards through either the Sage Virtual Terminal or the Payment Express Payment Manager portal. These reports can be easily viewed and exported for further analysis.
* Flexible Multi-Currency and Multi-Account Support: For businesses operating with multiple currencies, banks, or merchant accounts, Payment Processing offers robust flexibility. Through the use of processing codes, you can designate the specific bank, currency, and merchant account to be used for each credit card transaction. This is particularly beneficial for companies utilizing Sage 300’s multicurrency accounting features, allowing for the setup of separate Paya merchant accounts for USD and CAD transactions.
* Support for Level 2 Data Credit Card Processing: Optimize your transaction fees with support for Level 2 Data Credit Card Processing. Payment Processing facilitates this by allowing you to submit sales tax information separately from the overall transaction total, potentially leading to lower interchange rates for eligible transactions.
* Multi-Language Support: To cater to diverse user needs, Payment Processing offers support for English, French, and Spanish languages.
Integrating Payment Processing into Your Workflow:
Once Payment Processing is installed and activated within your Sage 300 system, relevant screens in both Accounts Receivable and Order Entry will be updated to incorporate credit card processing functionalities. This seamless integration ensures a smooth and efficient payment workflow, directly tied to your core financial management processes.
Getting Started:
Implementing Sage 300 Payment Processing is a straightforward process. For detailed instructions on installation, activation, and initial setup, refer to the “Setting Up Payment Processing” documentation within your Sage 300 resources.
By leveraging the power and convenience of Sage 300 Payment Processing, your business can enhance its payment processing capabilities, improve security, streamline operations, and ultimately contribute to a more efficient and profitable future.
Keith Pollins 
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